Frequently asked questions

A Kanban board is a visual project management tool that organizes work into cards and columns, typically To Do, In Progress, Review and Done. It comes from Toyota's lean manufacturing and makes work-in-progress visible so teams can limit bottlenecks and keep work flowing. FlowUpBoard is a free digital Kanban board with drag-and-drop, AI task generation, and real-time collaboration.

Kanban is pronounced KAHN-bahn. The word comes from Japanese (看板) and means “signboard,” and both syllables are stressed about equally. It is a distinct agile method that teams often compare with Scrum.

Sign up free, click New Board in the sidebar, give it a name and color, and a ready board appears with Todo, In Progress, Review and Done columns. You can rename columns, invite members, and let AI draft a prioritized backlog from a one-line goal. There is no limit on the number of boards.

Yes. FlowUpBoard is completely free to use — no credit card required and no time limits. You get unlimited boards, unlimited team members, AI-powered task generation, real-time collaboration, and all core Kanban features at no cost.

Start with columns that match your workflow — Todo, In Progress, Review, Done. Add tasks as cards with a title, description, assignee and due date, then drag cards between columns as work moves. Keep work-in-progress low so bottlenecks surface, slice work by project, status, assignee or client, and let AI write sprint summaries instead of re-reading every card.

Trello is simple but has no AI or forecasting, and Jira is powerful but heavy and license-based. FlowUpBoard combines a drag-and-drop board that is instantly familiar with AI task generation, sprint summaries, cross-board dependencies, real-time collaboration, time tracking, and a collaborative whiteboard — all at no cost. See the Trello comparison or the Jira comparison for details.

An AI Kanban board applies machine learning on top of the classic board. It turns a one-line goal into a prioritized backlog, breaks large tasks into subtasks, classifies and estimates work, flags sprint risks, and writes summaries — while people stay in control of every decision. Read the full breakdown in What is AI Kanban?

Describe a goal and AI generates a prioritized backlog, breaks large tasks into subtasks, and writes sprint summaries showing what is done, pending and at risk. It can reorder tasks by priority and surface bottlenecks before they stall the sprint.

Go to Team, send an invite by email, and new members join your company and boards with the roles you set. Owners and admins manage boards, members and the Owner Dashboard; plain members work on boards and tasks. Invite links expire, and you can remove anyone anytime.

Open a card and start the one-click timer, or log a manual entry. Flag work as billable and rollups add per-member and per-board totals that you can export to CSV or save as PDF. Reporting slices time by member, board or task.

Link any two tasks with Blocks, Blocked by or Relates to. A blocked card shows a red badge and cannot be dragged to Done until the blocker resolves, then the badge clears live and the assignee gets notified. The Portfolio dashboard shows every cross-board blocker and where work is stuck across all your boards.

Yes. Share a private, read-only client portal link that auto-refreshes every minute and needs no login, and revoke it anytime from board settings. It keeps clients informed without noisy status meetings.

Yes. The Calendar shows every task with a due date and lets you drag to reschedule, and any project can be flipped onto a Gantt timeline with day, week and month zoom. There is also a collaborative whiteboard and sticky notes built in.

The Help & Docs page covers every feature with step-by-step guides. For anything else, use the contact page — the team typically replies within 24 hours on business days.